Terms and Conditions

01Acceptance of these terms

These Terms and Conditions govern your use of the CompanyVista website and every service provided by Company Vista Inc. By using our website, requesting a quote, or engaging us for any service, you agree to be bound by these terms.

If you are entering into these terms on behalf of a company or other legal entity, you confirm you have authority to bind that entity, and "you" means that entity.

02Who we are

References to "we", "us" and "our" mean Company Vista Inc.

03The nature of our services

We are a document filing, taxation and accounting services firm. Depending on what you engage us for, we may:

• Prepare and file company registration documents with government registries
• Apply for tax identification numbers including EIN and ITIN
• Arrange registered agent and registered office services
• Prepare and submit business bank account applications on your behalf
• Prepare and file statutory returns, beneficial ownership reports and tax returns
• Provide bookkeeping, accounting and payroll services
• Arrange virtual address, nominee director and related corporate services
• Advise on jurisdiction and entity selection based on the information you give us

Our services are administrative and advisory in nature. We act on your instructions and on the information you provide.

04We are not a law firm

We are also not a financial adviser, investment adviser, insurance broker or bank. Where a matter requires legal, investment or regulatory advice, you should engage a qualified professional licensed in the relevant jurisdiction.

Our team includes a US Certified Public Accountant, IRS Enrolled Agent and IRS Certifying Acceptance Agent. Tax guidance we provide is general in nature unless we have been specifically engaged to advise on your circumstances under a separate engagement letter. You remain responsible for your own tax position.

05Who may engage us

To engage us you must:

• Be at least 18 years old and legally capable of entering a binding contract
• Not be resident in, or acting for a person or entity in, a country subject to comprehensive sanctions
• Not be listed on any applicable sanctions, terrorism or restricted party list
• Provide accurate, current and complete information about yourself and any beneficial owners

We may decline to act for any person or entity at our discretion, and we are not required to give a reason.

06How an engagement begins

An engagement begins only when all of the following have occurred:

• We have issued a written quote setting out the services and fees
• You have accepted that quote
• You have paid the fees due, or the first instalment where staged payment is agreed
• We have completed our identity and background checks to our satisfaction

07Scope of work

We will perform the services described in your written quote or engagement letter. Anything not expressly listed is outside scope.

Work outside the agreed scope — including additional filings, jurisdiction changes, re-submissions caused by information you changed, or services you add later — requires a further quote and is charged separately.

Where a government registry, bank or authority changes its requirements mid-engagement, we will inform you and, if additional work results, provide a revised quote before proceeding.

08Your obligations

You agree to:

• Provide accurate, complete and current information, and correct it promptly if it changes
• Provide identity and due diligence documents when requested, without unreasonable delay
• Respond to our requests within a reasonable time, particularly where a registry or bank has set a deadline
• Review every document we prepare before it is filed, and confirm its accuracy
• Meet all ongoing legal, tax and filing obligations of the entity we register for you
• Use any entity we register only for lawful purposes
• Pay fees when due

09Full disclosure requirement

Before we accept an engagement, and throughout it, you must disclose:

• Any prior application to a bank or financial institution that was rejected, withdrawn or is still pending — naming the institution and approximate date
• Any account closed at a bank's own decision
• Any application made on your behalf by another agent or provider, and its outcome
• All ultimate beneficial owners, regardless of the percentage held
• Any regulatory action, investigation, insolvency, disqualification or criminal proceeding involving you, any director, shareholder or beneficial owner
• Any change to ownership, control or business activity during the engagement

10Fees and payment

Fees are set out in your written quote. Unless the quote states otherwise:

• All fees are quoted and payable in US dollars
• Our professional fees are payable in advance, before work begins
• Government and third-party fees are payable in advance and passed through at cost
• Recurring services such as registered agent, virtual address and annual compliance are billed annually in advance
• Prices quoted are valid for 30 days unless stated otherwise

You are responsible for any bank charges, card fees, currency conversion costs or taxes applicable in your own jurisdiction. Where withholding tax applies to a payment to us, the amount payable is grossed up so that we receive the full quoted fee.

If a recurring service is not renewed and paid before its due date, we may allow it to lapse. Consequences of lapse — including loss of registered agent, administrative dissolution of the entity, or penalties — are your responsibility.

11Government and third-party fees

Government filing fees, franchise taxes, registry charges, apostille and notarisation costs, courier fees and third-party provider charges are passed through at cost and are separate from our professional fees.

• These fees are set by the relevant authority or provider, not by us, and may change without notice
• Government fees are generally non-refundable once paid, including where an application is rejected
• Where a fee increases between quotation and filing, we will inform you and the additional amount is payable before we proceed

12Cancellation and refunds

Before work begins

If you cancel before we have started work and before any government fee has been paid, we refund the professional fee in full, less any payment processing charge we have incurred.

After work has begun

Once work has started, our professional fee is refundable only in proportion to work not yet performed, at our reasonable assessment. Government fees, registry charges and third-party costs already incurred are not refundable.

Once a filing is submitted

After a filing has been submitted to a government registry or authority, no refund is available, whether or not the filing is approved. This is because the fee has been paid and the work performed.

Where we decline or terminate

If we decline an engagement after quoting, or terminate for a reason that is not your fault, we refund fees for work not yet performed. If we terminate because of your non-disclosure, breach or unlawful conduct, no refund is due.

13Timelines and delivery

Any timeline we give is an estimate based on normal processing times, not a commitment. Government registries, tax authorities and banks control their own processing and we have no ability to compel or accelerate them.

Delays commonly arise from registry backlogs, public holidays, additional information requests, name rejections, system outages, and incomplete or delayed responses from you.

We are not liable for loss arising from delay, however caused, including where a delay causes you to miss a commercial opportunity, deadline or contractual obligation.

14Banking assistance

Where you engage us for banking assistance, our service is to assess your profile, recommend appropriate institutions, prepare a complete and correctly presented application package, submit it where permitted, and respond to follow-up queries from the institution.

• We are not a bank and do not hold client funds
• We are not an agent of any bank or financial institution and cannot influence a credit or compliance decision
• Any approval statistics we publish describe past outcomes and are not a prediction or promise for your application
• Your relationship with any bank is governed by that bank's own terms, which you enter into directly
• Traditional bank accounts in many jurisdictions require a director to attend in person. This requirement is set by the bank and cannot be waived by us

15Ongoing compliance is your responsibility

Registering an entity creates continuing legal obligations. Unless you have separately engaged us for ongoing compliance services, you are solely responsible for meeting them.

These may include annual reports, franchise taxes, beneficial ownership reporting, corporate income tax returns, information returns for foreign-owned entities, payroll filings, economic substance filings and foreign bank account reporting.

16Restricted activities

You may not use our services, or any entity we register for you, in connection with:

• Money laundering, terrorist financing, sanctions evasion or tax evasion
• Fraud, misrepresentation or any deceptive scheme
• Unlicensed financial services, money transmission, deposit-taking or securities activity
• Weapons, ammunition, explosives or dual-use goods requiring licences you do not hold
• Illegal drugs or controlled substances
• Human trafficking, exploitation, or any content or activity involving minors
• Any activity unlawful in the jurisdiction of registration or your jurisdiction of residence

Some lawful sectors — including digital assets, gaming, adult content, cannabis-related products, precious metals, arms brokering and money services — carry elevated regulatory risk. We may decline these engagements, and banks frequently decline to serve them regardless of our involvement.

17Compliance, sanctions and refusal of service

We are subject to anti-money-laundering and counter-terrorist-financing obligations. As a result we may:

• Verify your identity and that of every beneficial owner before and during an engagement
• Screen you against sanctions, politically exposed person and adverse media databases
• Request additional documentation at any point, including source of funds evidence
• Decline, suspend or terminate an engagement without detailed explanation
• Report suspicious activity to the relevant authority

18Third-party providers

Delivering our services involves third parties — government registries, registered agents, local licensed providers, banks, fintech platforms, payment processors, courier and apostille services.

• We select third parties with reasonable care but do not control them
• We are not responsible for their acts, omissions, delays, errors, fee changes or service withdrawal
• Where you contract directly with a third party, such as a bank or fintech provider, that relationship is governed by their terms, not ours
• Where we receive a commission or fee from a third party in connection with a referral, that does not affect the fee you pay us and does not oblige you to use that provider

19Intellectual property

All content on the CompanyVista website — text, design, graphics, logos, comparison tables, guides and tools — is owned by Company Vista Inc or licensed to us, and is protected by copyright and trade mark law.

You may view and print content for your own business use. You may not reproduce, republish, sell, distribute or create derivative works from it without our written permission.

Documents we prepare specifically for your engagement — articles, operating agreements, resolutions and filings — become yours once fees are paid in full. Our underlying templates, systems and know-how remain ours.

20Confidentiality

We treat information about you and your business as confidential and use it only to deliver the services, comply with the law, and as described in our Privacy Policy.

We may disclose confidential information where required by law or a regulator, where necessary to deliver the service — for example to a registry, bank or local agent — or to our own professional advisers under confidentiality obligations.

You must keep confidential any non-public information we share with you, including rate cards, partner pricing and internal processes.

21Limitation of liability

Nothing in these terms excludes liability for death or personal injury caused by negligence, for fraud or fraudulent misrepresentation, or for any liability that cannot lawfully be excluded.

Subject to that:

• Our total aggregate liability arising from or connected with an engagement is limited to the professional fees you paid us for that engagement, excluding government and third-party fees
• We are not liable for indirect, consequential, special or incidental loss
• We are not liable for loss of profit, revenue, business, opportunity, goodwill, anticipated savings or data
• We are not liable for penalties, interest or fines imposed by any authority, except where directly caused by our own proven negligence in performing work we were engaged to perform
• We are not liable for a bank's decision to decline, close or restrict an account
• We are not liable for any consequence of information you provided that was inaccurate, incomplete or not disclosed
• We are not liable for the acts or omissions of any third party

Any claim must be brought within 12 months of the date you became aware, or reasonably should have become aware, of the circumstances giving rise to it.

22Indemnity

You agree to indemnify and hold harmless Company Vista Inc, its officers, employees and agents against any claim, loss, liability, penalty or reasonable cost arising from:

• Information you provided that was inaccurate, incomplete or misleading
• Your failure to disclose information required under section 09
• Your breach of these terms or of any applicable law
• Use of any entity we registered for you in connection with unlawful activity
• Your failure to meet ongoing filing, tax or regulatory obligations

23Termination

You may terminate an engagement at any time by written notice. Fees for work already performed and third-party costs already incurred remain payable, and section 12 governs any refund.

We may suspend or terminate immediately where:

• Fees remain unpaid after a written reminder
• You fail to provide information or documents needed to proceed
• Our compliance checks produce an adverse result
• You have failed to disclose material information
• We reasonably believe the engagement involves unlawful activity or would expose us to legal or regulatory risk

On termination we will, where lawful and where fees are settled, provide copies of documents already prepared. Sections covering confidentiality, intellectual property, liability, indemnity and governing law survive termination.

24Partner programme

Participation in our referral, white label or strategic partner programme is governed by a separate written partner agreement, which prevails over these terms for partnership matters.

• Commission rates, margin bands and earnings figures shown on our website are indicative models for illustration only — they are not projections, guarantees or offers
• Your applicable rate card is issued in writing and forms part of the partner agreement
• White label participation is subject to eligibility assessment and a minimum volume commitment
• Partners must not misrepresent our services, make guarantees on our behalf, or hold themselves out as our agent, employee or legal representative
• Commission is payable only on completed, fully paid engagements and may be withheld or reversed where an engagement is refunded, reversed or found to involve misrepresentation

25Events beyond our control

We are not liable for failure or delay caused by events beyond our reasonable control, including government or registry action, changes in law, closure or backlog of a public authority, bank policy changes, war, civil unrest, natural disaster, epidemic, strike, power failure, internet or telecommunications failure, or cyber attack.

Where such an event continues for more than 90 days, either party may terminate the affected engagement, and section 12 governs any refund.

26Governing law and disputes

These terms and any dispute arising from them are governed by the laws of the State of New Mexico, United States, without regard to conflict of law principles.

The courts of New Mexico have exclusive jurisdiction, and you submit to that jurisdiction. Where local consumer protection law gives you rights in your own country of residence that cannot be excluded by contract, those rights are unaffected.

Before commencing proceedings, both parties agree to attempt in good faith to resolve the dispute by discussion for at least 30 days after written notice of the dispute.

27Changes to these terms

We may amend these terms to reflect changes in our services, operations or applicable law. The revision date at the top of this page shows when they were last changed.

Amendments apply to engagements entered into after the revision date. For engagements already underway, the terms in force when the engagement began continue to apply, unless a change is required by law.

28Contact us